Getting started outsourcing with freelancers can seem complicated, so we created this “How To Get Started Hiring Freelancers” quick start guide to receive you on the right route.
In this guide, you’ll learn concerning:
● How to get risen hiring
● How to start working with freelancers
● How to resolve issues that appear up
● How to ascend up using freelancers long term
This guide is loaded with best practices and helpful tips and methods for outsourcing & scaling your market completely.
Enthusiastic to get started hiring? Here’s what you need to know when starting your first
Discover What You Should Outsource First With A Simple
If you aren’t sure who you should hire prime, use a simple action to bring some transparency.
If you’re overwhelmed & consuming too many lids:
Write down a menu of all the things you do on a day to day support
Take a survey at the list and evaluate which would be the easiest ones to get off your base. Think about things that bring up a lot of experience, but don’t move the market forward
Select the responsibilities and decide which level of freelancer you require (see the next tip).
If you’re attempting to execute something new that you don’t know wherewith to do:
Get clear on whatever the end goal is
Get the first level of knowledge on how you think you’d like to accomplish it
Hire an expert to assist you to flesh out what actually needs to be arranged
Choose The Right Level Freelancer For Your Requirements
Want to know how many you should be paying for a freelancer? We wish to divide it up into 3 groups to better bring amazing accuracy.
Basic Level ($5-$15 / hour, depending on position)
These are “followers.” They are quick learners, but you’ll need to train them to understand
your system and explain to them what you want them to do.
They are best suited for performing fundamental assignments and following rules and
processes that you previously have set in place that demand no previous specialized professions.
Mid Level ($10 – $30 / hour, depending on the place)
These freelancers have a specialization or previous experience in several areas.
You won’t have to direct these freelancers on their skill set, but they generally will require leadership on what you’d like to obtain.
Expert Level Freelancers ($20-$57+ / hour, depending on the place)
These are freelancers with high-level skills and experience. They are experts, strategists, and administrators, and are useful in certain cases to execute the most complex and skill-intensive assignments.
Expert level freelancers are a great fit if you don’t have a process in the area yet, or you’re looking to execute a new procedure.
Save Time By Hiring Pre-Vetted Freelancers. Finding a good freelancer can feel like digging for a quadrilateral in the imprecise place.
You often need to dig completed hundreds of applications and messages, then spend your time interviewing multiple applicants over the development of a few weeks.
Instead, you can save a massive amount of time by hiring pre-vetted freelancers with
our service from FreeUp. Alternatively of interviewing hundreds of candidates yourself, we do
the work for you by pre-vetting freelancers for abilities, communication, and character.
We only let the top 1% of candidates onto the platform, which means for every 100
people that apply, approaching average we only let in 1.
So if you’re looking to bring on 1 more person to your team, you could question 100
like we did, or just use FreeUp and cut accurate to the top!
Sometimes Cheap Is Priceless
As the saying goes, you get everything you pay for. You’re not going to get an “expert” for
$5 per hour. Be realistic by your budget and pay what needs to be paid for the right person for your marketing.
“A players” may be more valuable upfront, but often can do the work of 3-5 conventional freelancers, at a better essence, with more trustworthy results, even quicker.
Don’t be fooled by the discounted prices, and instead focus on hiring for excellence. You’ll be much happier in the long term.
Ask About Their Computer & Internet Connection Upfront. When you outsource, make sure to ask about computer & internet connection. Not everyone has a great relationship or a great computer, so it’s important to verify this in the origin. At free, we vet and verify internet relationships with a tool called Speedtest.net which can confirm the freelancer’s internet velocity.
Ask your freelancers about their connection (get proof) and computer situation so you don’t run into any surprises!
Use Test Projects Before Onboarding
Before fully hiring and onboarding a freelancer, it’s a great idea to give them a small a test project to make sure it’s a great fit for both of you.
Choose something that can act done in 30 minutes or less, and is immediately correlated to the job that they will be accepted for. Pay them for this period.
This will be good evidence of their skill, effort, and communication ere you go through a full onboarding.
Don’t Give Everything To One Person
Entrepreneurs fall into a common trap. Hiring is hard so they make a band of inadequate hires. Then they find someone they like. So what do they do? The weight that person up
This can also be risky if that person quits, so it’s an excellent idea to reach out your hires!
Ask About How People Take Feedback
Don’t work with personalities who get defensive. Work with people who can catch feedback and improve based on it. They will add the most value to your business in the extended run.
Find Freelancers That Underpromise & Over-Deliver
Are you talking a freelancer that sounds too good to be true? Do they claim people can do it solely?
Certainly, there are some supercharged A+ player freelancers that can do it all, but it’s uncommon. If you become someone promising that they can do it all, it can be a reason for the alert.
The best workers are accurate about timelines and expectations. Be wary of freelancers that set unreliable deadlines.
Get Transparency About Who’s Doing The Work
Some freelancers are solo at buttons, some subcontract small tasks, others work as an agency.
Make sure to ask approximately who is going to be doing the work and set the expectation of
Tap Into An Expert’s Knowledge And Let Them Lead
Don’t hire an expert and then ask them to do it your way. Hire experts to produce their own strategy and expertise to the table. Set expectations upfront about the type of collaboration and relationship you want to have.
Getting Started Operating With Freelancers
Hold A Formal Onboarding With Freelancers
After settling on who to hire, it’s time to give a formal onboarding. This is a large way to welcome a freelancer into your market, get them familiar with your processes, and establish expectations up front.
In the onboarding, you’ll require to:
● Welcome them to your trade
● Introduce them to key staff
● Share an overview of everything they need to know about your market
● Create necessary accounts and/or give them access to key support
● Set expectations about information
● Set expectations about work times
By taking extra time to make certain they have everything they require, they will feel much more pleasant and invested in your team.
By clarifying and setting expectations from the beginning, you’ll both be on the same page including this will help solve issues that could creep up later.
A good kickoff connection can be the difference between success and frustration with a freelancer.
Share How Their Work Impacts The Company
Give your freelancer meaning into the “why” of the work you are assigning to them.
This gives their work confidence, you’ll get more buy-in, and you’ll see an overall performance increase by practising the time to do this simple step.
Set Clear Expectations & Deadlines
Create a clear position of expectations on everything that is important to y’all.
● When you want them to operate (should they be on slack, or on chat?)
● How you want them to interact (do you prefer email, asana, etc?)
● When projects should be performed
● What to do if they have questions or run into issues
When getting begun with projects, create clear project scopes, provide guidelines,
and set deadlines for achievement. Show them what it should look like when completed.
The clearer the guidance, the better your results will be.
Put Everything on Paper
When working with freelancers, make sure you establish control of the trade upfront.
Get everything in writing before work commences and have the freelancer consent to it in writing as well.
Create & Update SOPs. SOPs (or Standard Operating Procedures) are the determination of efficient performance. These documents explicitly define how a method should be developed. Start by writing a fundamental, documented SOP for each task you’d like your freelancer to
This can be as simple as a google doc with instructions and actions.
If a task comes out complex than you originally expected, go back to the SOP and adjust it so that it doesn’t happen repeatedly, provided they continue following the guidance.
Use Short Screencast Videos To Help Explain Tasks
Want to speed up your information?
Shoot a quick screencast video to define how you’d like a task completed.
This software allows you to simply confer your freelancer what you mean and is excellent
for explaining clearly what you’d like produced!
Assign 3-5 Small Weekly Tasks To Each Freelancer
Give each assistant 3-5 tiny weekly tasks to do on the side of their heart work. It’s a
a quick way to get tiny, time-sucking things off your plate and see how the freelancers
work with more efficiency.
Schedule Weekly 1-on-1s For Feedback
Set a schedule for 1-on-1s to make sure you’re giving constant feedback.
During the 1-on-1 you can:
● Ask them regarding how they are doing personally and show them that you care
● Get updates on project situation
● Give feedback on work accomplished
● Clarify purposes
● Help eliminate any roadblocks they have
This also gives you an opportunity to review their work in stages to avoid being disappointed once the project is finished.
A 15-30 min 1-on-1 meeting conducted consistently can make a massive distinction in your benefit outsourcing!
Build A Relationship With Freelancers
You can make characters sign all the NDAs in the world, set up LastPass, and view over their shoulder each day, but there is no substitute for building a strong connection with personalities.
Ask them about their life, their children, and what they want to accomplish. Register an interest in them as a personality and establish rapport. Building strong relationships protects your business over everything different.
Be Honest With Freelancers & Get Explanations
If you don’t know something a freelancer is doing, ask them to clarify.
For example, if you’re working with developers and don’t understand the language, report them upfront. Ask them to provide you clear explanations that a 5th grader would comprehend. The best developers can translate what they are giving in to a simple form that you can learn.
When working with freelancers, you’ll necessarily run into issues from time to experience, but that’s no reason to trouble. Follow this simple advice to resolve problems speedily and get back on the road!
Don’t Settle For Subpar Work
If your team is not operating at the level that you require, and you’ve given consistently feedback, don’t be afraid to part techniques.
Let go of the low performers, bring in new talent, and reset expectations with everyone.
Don’t Assume, Always Verify
As a business proprietor, it is easy to get upset and frustrated when something proceeds opposite. Enter a conversation regarding for information head. Once you get the information then you can decide what action to choose. By beginning off upset, you can miss out on learning the big survey. Ask people for their side of the story and then go from there.
Don’t Force A Freelancer To Stay
If someone needs to quit, in general, it’s best to just let them go. Convincing someone to stay unusually works out and usually ends up in a bigger mess.
Reset Expectations If Needed
If a VA / freelancer who has prepared great work starts going downhill, do the audience to reset:
Have a connection
Reset the expectations during the meeting and don’t leave the agreement until you are 100% on the same side in writing
Hold them to these expectations
If the issue occurs again, reproduce.
If you don’t see improvement replace
Maximize Productivity By Giving Each Full-Time Helper A Freelancer To Work With
Do you have full-time employees? Present them all a personal virtual representative to maximize their potency. Your full-time employees are doing work at their salary that should be done by small
expensive labour. By providing them with each a freelancer to delegate lower-level tasks, this allows your company to skyrocket productivity without skyrocketing costs. This also trains them to follow delegation, which everyone needs help among!
Tap Into Freelancers For Knowledge & Ideas
Ask freelancers about their systems and processes they have created completely building their freelance profession.
The good ones will have ideas for you to implement, and it will make it a lot easier for your trade.
Create A Career Path / Incentivized Structure
All great freelancers are studying to grow their business, just like you.
By creating a clear path for them to grow within your business, or an impulse edifice, it will help motivate them to work.
When your business is small, it will be hard to define this path, but understand that it will be vital for keeping top talent onboard long term and will keep them focused on developing your business.
Keep People Focused On Their Strengths
Don’t try to teach characters to be good at their weaknesses. From a business side, this is a bad investment because it’s often too difficult to administer. Instead, focus on maximizing people’s strengths and have them withdraw doing things they are not great at.
Become Your Freelancer’s Favorite Client
Think of creative ways to make yourself their favourite client, and they wish to perform even
better for you.
● Ask them who their ideal client is and why
● Make a strong connection and grow your advantage
● Respect their period.
● Honour your promise
● Build a personal connection with them
Give Positive Feedback & Motivate Freelancers
Keep freelancers you hire prompted with the following:
● Tell them you understand them
● Share their wins publicly
● Point out something impressive they did in the past period
Ready to get started hiring freelancers and scaling up your trade? 🙂